Preparing KYC Documents for Singapore Company Incorporation
A clear, step-by-step checklist of required details, compliance documents, and illustrative samples to ensure your company incorporation dossier is complete and compliant right from the start.
Prepared by VietCham Singapore · Updated October 2026
Essential Information to Provide
To register a private limited company (Pte. Ltd.) in Singapore under ACRA regulations, clients only need to prepare and provide the following foundational company details and verification documents:
Valid Passport Sample, Photo Guidelines & Selfie Video
- Propose at least 2 intended company names
Names can be in English or unaccented letters. VietCham will conduct a pre-clearance search on the ACRA BizFile+ registry.
- Intended business activities
Provide a concise description of primary business activities or identify the relevant Singapore Standard Industrial Classification (SSIC) codes.
- Shareholding allocation for each shareholder
Specify the percentage of share ownership for each individual shareholder (totaling exactly 100%).
- Active phone number & email address for all shareholders
Phone numbers formatted with international country codes (e.g. +84-91-234-5678 or +65 8123 4567). Provide a primary email (e.g. name@example.com) for ACRA notices and PandaDoc e-signing.
- High-resolution photo or scan of each shareholder's passport
Full double-page view, clear, uncropped, free of glare, with all details and the bottom MRZ machine-readable lines clearly legible.
- HD selfie video holding passport for each shareholder
Record a 7–10 second HD video clip holding your open passport, ensuring both your face and the passport page are in sharp focus and easily readable.
Proof of Residential Address Requirements
Each shareholder must provide a high-resolution scan or photo of a proof of residential address in English or bilingual English – Vietnamese, explicitly stating their full legal name and complete residential address.
Accepted documents include: Official bank account confirmation letter or statement, postpaid mobile phone utility statement, residential electricity, water, or internet utility bill, or registered tenancy lease agreement. The document must be issued within the last 3 months from the date of submission.
Additionally, each shareholder must provide an HD selfie video of 7–10 seconds holding the proof of residential address document, ensuring all text and addresses are legible.
Personal Bank Statement & 3-Month Payslips
1. Personal Bank Account Statement: Each shareholder must provide an official personal bank statement to demonstrate financial capacity and substantiate the source of registered capital to incorporate the Singapore company.
For example: If the planned paid-up capital of your Singapore company is USD 1,000 (or equivalent SGD), the closing balance displayed on the personal bank statement must be at least USD 1,000.
2. Recent 3-Month Salary Payslips (Salary & Income Verification)
For shareholders or executive directors verifying their source of financial funds from employment earnings (Source of Funds / Wealth), you must provide official payslips or income verification statements for the most recent 3 consecutive months.
Payslips should be issued in English (or bilingual format complying with Singapore Ministry of Manpower – MOM itemised payslip standards), stating the employing company's full legal entity name, UEN / corporate registration number, employee legal name, job designation, payroll period, detailed breakdown of gross earnings (basic salary, fixed allowances, incentives), statutory deductions (employee CPF contributions, statutory withholdings/tax), and net transfer amount (Net Pay), endorsed with the authorized corporate representative's handwritten signature and official company round stamp / seal (or accompanied by corresponding bank statements showing matching salary credit transactions).
How to Sign Documents on PandaDoc
A legally valid electronic signature must be an authentic, full-stroke handwritten signature identical to what you sign on commercial contracts, passports, or official government documents.
Do NOT sign by typing letters as plain text (for example, Nguyen Van A).
Shareholders should open the PandaDoc invitation email on a smartphone, tablet, or touchscreen device, select the Draw tab, and draw their signature directly on screen.
Common Questions About Singapore KYC & Compliance
Clear answers to frequently asked questions regarding acceptable document formats, video verification, and signature standards for Singapore incorporation.
What documents are required for KYC when setting up a company in Singapore?
All directors and shareholders must provide: (1) a high-resolution scan of their valid passport, (2) a 7–10 second HD selfie video holding the passport, (3) proof of residential address issued within the last 3 months (utility bill, bank statement, or postpaid mobile phone bill in English or bilingual format), (4) an HD selfie video holding the proof of address, (5) a personal bank statement showing an available balance at least equal to their registered share capital, and (6) official salary payslips or income verification for the most recent 3 consecutive months.
Why do I need to provide 3 months of salary payslips for KYC?
Under Singapore's Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) regulatory regime enforced by ACRA, Registered Filing Agents must establish and substantiate the Source of Funds and Source of Wealth for foreign shareholders and directors. Providing 3 consecutive months of official salary payslips (in English or bilingual format compliant with Singapore MOM itemised payslip standards) with authorized corporate signatures and company stamps validates that your paid-up capital originates from legitimate regular earnings.
Why is an HD video selfie required alongside the passport and address proof?
Under Singapore's Corporate Service Providers Act 2024 and ACRA's Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) guidelines, Registered Filing Agents (RFAs) must perform live identity verification (liveness check) to prevent identity theft and unauthorized incorporations.
What documents qualify as valid proof of residential address?
Accepted documents include bank account confirmation letters or statements, postpaid mobile phone utility bills, residential electricity, water, gas, or internet utility statements, or a registered tenancy lease agreement. The document must clearly show the individual's full legal name and complete residential address, be in English or bilingual English-Vietnamese, and be dated within the last 3 months.
Can I sign incorporation documents by typing my name in PandaDoc?
No. ACRA and Singapore legal standards strictly require an authentic, full-stroke handwritten signature matching your official signature on contracts and passports. In PandaDoc, you must select the 'Draw' tab on a smartphone, tablet, or touchscreen device and sign manually. Typed text signatures (e.g. computer cursive fonts) are not accepted.
What is the minimum bank balance required on the personal bank statement?
The closing balance reflected on your personal bank statement must be greater than or equal to your company's intended registered paid-up capital. For example, if you register your Singapore company with USD 1,000 (or equivalent in SGD/EUR), your personal bank statement must demonstrate an available balance of at least USD 1,000.
Related Guides & Corporate Services
Explore our comprehensive Singapore Company Incorporation Procedure Guide, learn how to prepare monthly accounting records in our Bookkeeping & Accounting Upload Guide, prepare your ECDD Form Guide, explore our end-to-end Company Incorporation Services, review our Legal Due Diligence Support, or contact VietCham Singapore for direct consultation.
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